Privacy Policy

At ARSADAYA, “we,” “our,” or “us” refers to the provider of the HR management system. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you use our platform, website, applications, and related services.

By using the service, you acknowledge that your information will be handled as described in this policy.

Information you provide

We collect information that you, your employer, or authorized administrators provide directly to the service, including:

• Account information: name, email address, password credentials, and organization details.
• Employee data: employee names, contact details, job title, department, employment status, salary information, and HR-related records.
• Attendance data: check-in and check-out time, attendance status, shift details, and location data if enabled by the organization.
• Leave data: leave requests, leave balances, approvals, documents, notes, and leave history.
• Payroll-related data: compensation, deductions, benefits, tax settings, payslip information, and related payroll records.

Information collected automatically

• Usage data: actions taken in the application, pages visited, and product interaction data.
• Device data: IP address, browser type, operating system, device identifiers, and session information.
• Cookies and similar technologies: data used to support authentication, security, preferences, and analytics.

We use collected information to:

• Provide, operate, maintain, and improve the service.
• Authenticate users and protect accounts.
• Manage employee records, attendance, leave, and payroll workflows.
• Process requests, approvals, notifications, and administrative actions.
• Respond to support requests and communicate service updates.
• Monitor usage, troubleshoot errors, and improve product reliability.
• Detect, prevent, and respond to fraud, abuse, or security incidents.
• Comply with applicable legal, tax, employment, and regulatory obligations.

We do not sell your personal information. We may share information only in limited situations, including:

• Within your organization: employee data may be visible to authorized users based on their role, permissions, and company settings.
• Service providers: we may use trusted providers for hosting, authentication, analytics, communications, storage, support, or payment processing.
• Legal requirements: we may disclose information if required by law, regulation, court order, or lawful government request.
• Business transfers: information may be transferred as part of a merger, acquisition, financing, restructuring, or sale of assets.

We apply technical and organizational safeguards designed to protect personal information. These may include:

• Encryption for data in transit.
• Access controls and role-based permissions.
• Authentication and account protection measures.
• Monitoring, logging, and security review processes.
• Regular updates to infrastructure and application security.

No system is completely secure. We cannot guarantee absolute security, but we work to protect information using reasonable safeguards appropriate to the nature of the data.

We retain personal information for as long as necessary to provide the service, support business operations, comply with legal obligations, resolve disputes, enforce agreements, and maintain accurate HR and payroll records.

If an account is deleted or a deletion request is approved, data may be deleted, anonymized, or retained where required for legal, tax, audit, payroll, employment, or security purposes.

Depending on your location and applicable law, you may have rights related to your personal information, including:

• Accessing personal data held about you.
• Correcting inaccurate or incomplete data.
• Requesting deletion of certain personal data.
• Requesting a copy of your data in a structured format.
• Objecting to or restricting certain processing activities.
• Withdrawing consent where processing is based on consent.

Some employee-related requests may need to be handled through your employer or organization administrator because they control parts of the HR data stored in the service.

We use cookies and similar technologies to keep users signed in, remember preferences, improve security, understand product usage, and improve the user experience.

You can control cookies through your browser settings. Disabling certain cookies may affect authentication, security, or core application functionality.

The service is intended for workplace and business use. It is not directed to children under 18. We do not knowingly collect personal information from children under 18 through the service.

Your information may be processed or stored in countries outside your country of residence. When this happens, we take reasonable steps to protect personal information in accordance with applicable privacy and data protection requirements.

We may update this Privacy Policy from time to time. If we make material changes, we may notify users through the service, by email, or by updating the “Last updated” date on this page.

For privacy-related questions, requests, or concerns, contact us using the details below.